- Complete all applicable sections
- Use N/A checkbox to skip sections that don't apply
- Click "Yes" on medical questions to reveal detail fields
- SSN and Driver's License fields are masked for security
- Click Save Progress to download a save file (.vbform)
- Store the file securely on your computer
- Click Load Saved to restore your work later
- You can save multiple times as you work
- Click Email when ready to submit
- A password-protected PDF will be created and downloaded
- Your email client will open with recipients pre-filled
- Attach the downloaded PDF to the email before sending
- Click ShareFile when ready to submit
- A password-protected PDF will be created and downloaded
- ShareFile will open in a new tab
- Upload the downloaded PDF to complete submission
- Required for employer-owned life insurance policies
- Complete the Notice and Consent section with insured details
- Policy Owner must acknowledge IRC Section 101(j) rules
- Form 8925 must be filed annually with tax return
- Failure to comply may result in taxable death benefits
- Electronic signatures are NOT accepted
- Complete all fields in the HIPAA tab
- Click Print HIPAA Form to print
- Sign the printed form with pen (wet signature)
- Scan and email to: underwriting@vanbridge.com
Father
Mother
Certification: I certify that the information provided is true and complete to the best of my knowledge. I understand this is a preliminary inquiry only and that a formal application will be required for policy issuance. I authorize Vanbridge and its representatives to obtain additional information as needed for underwriting purposes.
Employer Owned Life Insurance
IRC Section 101(j) Notice and Consent & IRS Form 8925
The following is a brief summary of the rules that apply to Employer Owned Life Insurance policies, such as policies purchased in key person, entity Buy-Sell, deferred compensation and endorsement split-dollar arrangements. This summary is not meant to be comprehensive or to cover every situation and should not be construed as tax or legal advice. As explained below, if the "Notice and Consent" are received and certain Specified Exceptions are met, the death benefit of a life insurance policy owned by and payable to an employer on the life of an employee will, generally, remain income tax-free.
IF THESE RULES ARE NOT SATISFIED, THE DEATH BENEFIT WILL GENERALLY BE TAXABLE.
The "Notice and Consent" requirements are satisfied if before the policy is issued or before there is a material increase or other material change to a grandfathered policy:
- The employee is notified in writing that the employer intends to insure the employee's life,
- The employee is notified in writing of the maximum face amount for which the employee could be insured at the time the policy was issued,
- The employee provides written consent to being insured under the policy and that such coverage may continue after the insured terminates employment, and
- The employee is informed in writing that the employer will be a beneficiary of any insurance proceeds payable on the death of the employee.
The policy must be issued before the earlier of (1) the expiration of the one-year period beginning on the date the consent was executed, or (2) termination of the employee's employment.
It is not necessary to provide further notice or renew an employee's consent with regard to an existing policy unless, for example, the total face amount of the employer owned life insurance policy with regard to the employee exceeds the amount of which the employee was notified and to which the employee consented.
An inadvertent failure to satisfy the notice and consent requirements can generally be remedied if the failure is discovered and corrected no later than the due date of the tax return for the taxable year that the policy was issued. However, failure to obtain such consent cannot be corrected after the insured employee has died.
In general, if the notice and consent requirements are satisfied, policy death proceeds may be received income tax free (subject to existing Transfer for Value and Alternative Minimum Tax rules) if any of the following exceptions are met:
- Recent Employees: The insured was an employee at any time during the 12-month period before death. (In other words, if the employee is no longer employed by the employer at the time of death, the death proceeds will keep their income tax-free status if death occurs within the 12 months following the date of the employee's employment termination.)
- Directors and Highly Compensated Employees: If at the time of the policy was issued, the insured was:
- a director,
- a highly compensated employee under the rules for qualified retirement plans:
- generally, owner of more than 5% of outstanding or voting stock of the employer (or more than 5% of capital or profits interest if employer is not a corporation) in the current or preceding year; or
- an employee receiving compensation in excess of the applicable threshold; or
- a highly compensated individual under the rules for self-insured medical reimbursement plans, (generally defined as one of the five highest paid officers, or among the highest paid 35% of all employees, or a more than 10% owner by value of employer stock).
- Death Benefits Paid to Heirs:
- to a family member of the insured,
- to an individual who is the designated beneficiary of the insured (other than the employer),
- to a trust established for the benefit of any such family member or designated beneficiary, or
- to the estate of the insured.
- Buy-Sell Situations: To the extent that death proceeds are used to purchase an equity (or partnership capital or profits) interest in the employer from any party described in 3 (a) - (d) above.
To qualify for this exception, proceeds paid to heirs or used in Buy-Sell situations must be so paid or used by the due date, including extensions, of the tax return for the year when death benefits under the policy are received by the employer.
This is to notify you that:
- The Policy Owner or its designee intends to insure your life under a life insurance policy issued by the carrier named below or one of its affiliated companies (the "Policy").
- The maximum face amount for which you could be insured at the time the Policy is issued is listed below. Any underwritten increase will require additional consent.
- The Policy Owner or its designee will be the beneficiary of any life insurance proceeds payable at your death under the Policy, subject to the terms, if any, of any separate legal agreement (e.g., a Buy-Sell or split-dollar agreement).
I consent to being insured under the Policy in accordance with information in the above Notice to me and that this coverage may continue after my employment terminates.
The Undersigned Policy Owner hereby acknowledges that:
- If we fail to adhere to these rules for Employer Owned life insurance, as described above, the death benefit will generally be subject to Federal income tax except to the extent of premiums paid. In addition to the notice and consent requirement, the insured must fit within one of the "Specified Exceptions" as described in Section II above. (The rules are found in IRC Section 101(j).)
- We understand that we should consult with and rely on the advice of our own tax counsel.
- Neither the insurance carrier nor any affiliate of the carrier is in the position to guarantee tax results.
Form 8925 (Rev. September 2017) | Department of the Treasury | Internal Revenue Service
Report of Employer-Owned Life Insurance Contracts
OMB No. 1545-2089 | Attachment Sequence No. 160
▸ Attach to the policyholder's tax return. ▸ Go to www.irs.gov/Form8925 for the latest information.
Authorization to Obtain and Disclose Confidential Information
This form is HIPAA Compliant
Important: Electronic Signatures Not Accepted
This HIPAA Authorization requires a wet signature and cannot be signed electronically.
- Complete the form fields below
- Click "Print HIPAA Form" to print the completed form
- Sign the printed form with a pen (wet signature required)
- Scan or photograph the signed form
- Email the signed form to: underwriting@vanbridge.com
Or mail to: Vanbridge, 225 NE Mizner Blvd, Suite 675, Boca Raton, FL 33432
Records and Information obtained from the Proposed Insured or other parties may be disclosed to and between the insurance companies or the insurance agencies listed below, and their affiliates, Vanbridge, brokers, contractors, employees, representatives and agents working for or through for purposes of the Proposed Insured applying for or evaluating insurance coverage.
I understand that any Insurer or Agency named afore, its reinsurers, and insurance support organizations, and those persons authorized to represent them may need to collect such information for proposed insurance coverage. The Insurers and Agencies named afore and their reinsurers will use the information in order to determine whether I am insurable or to assist in the application and underwriting process. The insurance producer may also use this information to help update and improve my insurance program.
Any medical facility, health plan, health care professional, laboratory, other medical entity, insurance support organization, brokers, financial institution, consumer reporting agency and my employer, to give the information described above to the Insurers and Agencies listed afore.
21st Services
Accordia
Allianz Life
American General Life Insurance Co.
American National Insurance Co.
Americo Financial Life & Annuity
Ameritas
APPS Paramedical
Ashar Group, LLC
AXA Equitable Life Insurance Co.
Axcelus Financial
Axonic
Banner Life
Better Health Advisors
Brighthouse Financial
Cincinnati Life
Columbus Life
Companion Life Insurance Company
Corebridge Financial
Crown Global Insurance Group, LLC
Equitable
EMSI
EPIC
EPIC Vanbridge
ExamOne
Exceptional Risk Advisors
Express Imaging Services
Fidelity & Guaranty Life Insurance Co.
Fidelity Life Association
General Re Life Corp
Global Atlantic
Great-West Life & Annuity Insurance Co.
Guardian Life
Hanleigh Insurance
HCC/Tokio Marine
IDU, Inc.
JetStream Pro Offer (Risk Righter, LLC)
John Hancock Life Insurance Co. (U.S.A.)
The Leaders Group, Inc.
Legal & General America
Liberty Mutual
Life of South West
Lincoln Financial Companies
Lincoln Life & Annuity Co. of New York
Lincoln National Life Insurance Co.
Lloyd's of London
Lombard International
Massachusetts Mutual
MediPro Direct
Met Life
Minnesota Life
Mutual of Omaha
National Life of Vermont
National Western
Nationwide Life and Annuity Co. of America
New York Life Insurance and Annuity Co.
New York Life Insurance Co.
NYLIFE Insurance Co. of Arizona
North American Co.
OneAmerica
Pacific Life and Annuity Co.
Pan-American Assurance Company
Penn Mutual Life
Petersen International UW
Portamedics
Principal National Life Insurance Company
Principal Life Insurance Company
ProScan Partners
Protective Life Insurance Co.
Pruco Life Insurance Co.
Prudential Life Insurance Companies
Quest Diagnostics/Exam One
RGA Reinsurance Company
Savings Bank Life Insurance Company of MA
Securian Financial
Security Life of Denver
Security Mutual Life
Sterling Resources
Sun Life Financial
Symetra Life Insurance Company
TDC Life
The Standard
Transamerica Life Insurance and Annuity Co.
Union Central
United of Omaha
Unum
US Life Insurance Co.
Vanbridge, an EPIC company
Western Reserve Life
William Penn of New York
Zurich American Life Insurance Co.
The purpose of this Authorization is to assist in the evaluation and placement of my application for insurance. I hereby authorize the release of any and all records and information regarding me, the proposed insured, pursuant to this Authorization. This includes, without limitation, any and all records and protected health information regarding diagnosis, testing, treatment, and prognosis of my physical or mental condition, with the exclusion of psychotherapy notes.
Such records and information to be released may include, but are not limited to, facts about my: (1) mental and physical health; (2) alcohol/drug abuse treatment, (3) pharmacy prescriptions, (4) HIV testing and treatment, except where prohibited by law, (5) reproductive healthcare services, (6) sexually transmitted diseases, (7) Sickle Cell testing and treatment, (8) laboratory test results, (9) other insurance coverage, (10) hazardous activities, (11) character, (12) general reputation, (13) mode of living, (14) finances, (15) occupation, and (16) other personal traits.
Obtain and use non-health and non-medical information, including but not limited to financial information, credit reports, consumer reports, driving record, criminal record, character, general reputation, personal characteristics or behavioral and lifestyle factors and information about avocations and aviation activity; use all of this information to evaluate an application for insurance, a claim for insurance benefits, or both; use any information relating to communicable diseases and other risk factors relating to me or to my spouse or life partner to evaluate an application for insurance on either me or my spouse or life partner.
I understand that any Insurer or Agency named afore, its reinsurers, and insurance support organizations, pharmacy benefit managers and those persons authorized to represent them may need to collect such information for proposed insurance coverage.
I hereby authorize any medical practitioner, including my primary care physician.
I (we) authorize Vanbridge to release and disclose the information described:
- to its affiliates, insurers, reinsurers, persons or organization providing services relating to insurance underwriting, MIB and as otherwise required by law.
- to release and disclose the information to other duly licensed life insurers if I (we) have applied or apply to the other insurers for insurance.
- to the Life Insurance Representative(s) representing me to duly licensed specific life insurers for the purpose of applying for life insurance if my (our) application is declined or if unable to offer coverage at an acceptable rate.
- to the Life Insurance Representative(s) and its staff, affiliated companies and/or entities, insurance companies and their re-insurers representing me on my (our) application for insurance if it is necessary to provide an explanation of the reasons for a decision to impose special underwriting requirements, whenever my application cannot be approved as submitted, or in connection with a claim for benefits.
I understand that my information will be kept confidential, and will not be disclosed to other persons or organizations without this written permission for the purposes referenced herein, except to the extent that it is necessary for (1) the Insurers and Agencies named afore and their reinsurers and other entities required to conduct business; (2) other insurers to which I have applied or may apply; (3) reinsurers; or (4) other persons whom perform business, professional or insurance services for them. They may also disclose this information as allowed by law. I understand that the Agencies and Insurers listed afore may use secured internet-based systems to store/access some or all of the confidential and personal medical information.
I understand I do not have to sign this authorization in order to obtain benefits (treatment, payment or enrollment). I (we) understand that any information about me (us) that is disclosed pursuant to this authorization may be subject to re-disclosure and no longer covered by certain federal rules governing privacy and confidentiality of health information. The information contained in these medical and financial records will be held in confidence and may be used only for the purpose of the procurement, or underwriting for the possible procurement or the evaluation of life, health, long term care, or other insurance products.
During the evaluation of my (our) insurance application, I (we) understand that I (we) have the right to revoke the authorizations in the previous sections (above) by writing to Vanbridge, 225 NE Mizner Blvd, Suite 675, Boca Raton, FL 33432. If this authorization is revoked, this would result in the file being closed and no coverage provided. Agreement is valid for 24 months.
WET SIGNATURE REQUIRED
Print this form and sign below with a pen. Electronic signatures are not accepted.
Federal law requires that you be advised that in connection with your application or informal inquiry concerning insurance an investigative consumer report may be prepared whereby information is obtained through personal interviews with your family, friends, neighbors, business associates, financial sources, or others with whom you are acquainted. This report would include information as to your character, general reputation; personal characteristics and mode of living, except as may be related directly or indirectly to your sexual orientation. If you make a written request to any of the insurers named on the reverse side within a reasonable time after receipt of this notice, you will be informed whether or not an investigative consumer report was requested, and if such a report was requested, you will be advised of the name and address of the consumer reporting agency to whom the request was made.
A source of information and medical records, MIB is a non-profit insurance support corporation which operates an information exchange on behalf of member life insurance companies. The address of the information office of MIB, Inc. is PO Box 105, Essex Station, Boston Massachusetts 02112, telephone number: 612.426.3660.
Revised 12.2025 | THIS IS NOT AN APPLICATION FOR LIFE INSURANCE
Securities offered through The Leaders Group, Inc. Securities Dealer, Member FINRA/SIPC; TLG Advisors, Inc. Registered Investment Advisor.